What facility and security teams ask for
Corporate sites need to know who gets past a secured door, whether the building is empty when it should be, what was left in the foyer and the escape routes, and how much of the office is actually used since hybrid work. Employees are on camera every day, so all of it has to work without watching how anyone works.
Use cases in offices
- Tailgating and restricted rooms: a second person following through a secured door, loitering at staff entrances, server rooms and labs.
- The building and car park after hours: people and vehicles in the car park, at side doors and on the roof outside business hours.
- Foyer and escape routes: parcels and bags left in the foyer, blocked escape routes and fire doors.
- Space use and occupancy: anonymous counts and heatmaps for meeting rooms, canteens and floors, occupancy limits for events.
- Fire and smoke early warning: underground car parks, waste areas and plant rooms, on top of your fire alarm system.
Security for the building, not monitoring of staff
Privacy zones on the camera or recorder exclude desks, private offices and break areas. ProDataAI Lens does not recognise faces, does not identify people, does not track attendance and keeps no figures per employee. Space use is measured as anonymous counts per area. Before go-live, agree purposes, areas, recipients and retention with your works council (in Germany under section 87 BetrVG) and your data protection officer. In the UK, the ICO's guidance on monitoring workers asks for the same: necessary, proportionate and transparent.
See GDPR, works council and the EU AI Act and the DPIA and works agreement checklist.
Frequently asked questions
Can it be used to check attendance or working time?
No. ProDataAI Lens does not identify people and keeps no figures per employee, so it cannot and should not be used for attendance or performance.
Are desks and private offices excluded?
Yes. Privacy zones mask workstations, private offices and break areas, so they are not analysed at all.
Can we measure how much our office space is used?
Yes, as anonymous counts and heatmaps per area and time of day, for example to plan desks, meeting rooms or cleaning.