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Service · AI Maturity Assessment

AI maturity assessment: where you stand, and what to do first

An honest picture in 2 to 4 weeks, checked on your own data.

We score your company in eight areas, from strategy and data to skills and the EU AI Act, find the use cases worth doing first and check the most promising one on your real data. You get a heat map of where you stand, a prioritised use-case list, an inventory of the AI you already use with its risk class, and a 90-day roadmap your management can decide on.

Duration 2-4 weeksInterviews 6-10 peoplePrice fixedEnds with a 90-day roadmap
Book a free 30-minute call Take the 3-minute check
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How AI-ready is your company, really?

16 questions about facts, not feelings. You get your result straight away: your AI profile, a score for eight areas and a first step for the weakest ones. No sign-up, nothing is sent unless you ask us to look at your result.

16 questionsabout 3 minutesresult straight awayno sign-up

Who this is for

  • Companies from 50 employees, from owner-managed firms to international groups, that want to know where AI really pays off for them.
  • Managing directors, boards, CIOs and CDOs who need a clear basis for an AI budget decision.
  • Companies with scattered pilots, staff already using ChatGPT or Copilot, and no overview of either.
  • Anyone who has to show AI literacy under Article 4 of the EU AI Act and needs to know which AI is in use.
InsuranceUK
IndustryEurope
RetailGermany

Our founding team has run AI maturity assessments in senior roles at a large UK insurer, a European stainless steel producer, a German electronics retailer and a German fashion retailer, and as ProDataAI for a German second-hand fashion marketplace.

What we assess

Eight areas, each scored from 1 to 5

Each area is scored on evidence from interviews, documents and systems, not on self-assessment alone. You see your current level and the level you need for your goals.

Strategy and value

Is AI tied to business goals, with an owner, a budget and benefits that are measured?

Use-case portfolio

Ideas, pilots and live systems, scored by value, feasibility and risk.

Data foundation

Does the data for the top use cases exist, is it good enough, who owns it, and how fast can you get it?

AI engineering

How models get into production and stay good: pipelines, tests, deployment, monitoring and retraining.

People and skills

Skills by role, AI literacy under Article 4 of the EU AI Act, AI Champions.

Governance and EU AI Act

An inventory of AI systems with risk classes, roles, policies and approvals.

AI security

Company data in public AI tools, and protection of your own AI systems against misuse such as prompt injection.

Operating model and adoption

Who decides, who builds, who runs it, and whether the business uses what is built.

Five levels of AI maturity

1

Exploring

Interest and first ideas, no owner, no budget.

2

Experimenting

Pilots in single teams, little reaches daily work.

3

Operational

First use cases in production, with an owner and monitoring.

4

Scaled

Several use cases live, shared platform, governance in delivery.

5

Embedded

AI is part of how the company decides, plans and works.

Most companies we assess sit between levels 1 and 3. The aim is not level 5 everywhere, but the level each area needs for your goals.

What you get

Results your management can decide on

Maturity heat map

All eight areas, current level next to target level, with the evidence behind each score.

Prioritised use cases

The top 3 to 5 use cases by value, feasibility and EU AI Act risk, with a rough benefit range for each.

Data readiness check

The most promising use case checked on your real data: is the data there, is it good enough, what is missing?

AI inventory with risk classes

The AI systems and tools in use, with an EU AI Act risk class and your role as provider or deployer.

AI security check

Where company data leaves through AI tools, how well your AI systems are protected, and a draft usage policy for staff.

Skills gap by role

What leaders, staff and specialists need to learn, including Article 4 AI literacy.

90-day roadmap

First steps with owners, effort and budget range, plus a 12-month outlook.

Management readout

A workshop with management and a decision paper for the board or the shareholders.

How it runs

Five steps, 2 to 4 weeks

Week 1

Kick-off and survey

  • Goals, scope and contacts agreed
  • Online survey for 10 to 30 staff
  • Documents and system overview collected
Weeks 1-2

Interviews

  • 6 to 10 interviews: management, IT, data owners, business units
  • Works council and data protection included
  • Pilots and tools already in use collected
Weeks 2-3

Data and systems

  • Data readiness check on the top use case
  • Read-only, in your environment
  • Platform and operations reviewed
Week 3

Prioritisation

  • Workshop to score and rank use cases
  • Value, feasibility and risk side by side
  • Quick wins and longer bets separated
Weeks 3-4

Readout

  • Heat map, use cases and roadmap presented
  • Decision paper for management
  • Recommendation for the next step

Three ways to start

2-4 weeks fixed price

AI Maturity Assessment

All eight areas, interviews, the data readiness check on the top use case, a 90-day roadmap and the management readout.

1-2 weeks fixed price

EU AI Act readiness check

Governance only: AI inventory with risk classes, Article 4 AI literacy, shadow AI and a draft usage policy.

About 1 week fixed price

Re-assessment

Twelve months later: the same eight areas scored again, so you see what has moved and what has not.

Fixed price, agreed before we start, based on the size of your company and the number of business units in scope. The first 30-minute call is free.

What comes after the assessment

Programme

When the whole AI operating model needs building

  • Interim Head of AI, first use cases, enablement and governance
  • 6-12 months, one accountable owner
  • AI Capability Foundation
Explore →

Service

When the top use case is ready to build

  • Built in your environment, with monitoring
  • Your data stays yours
  • Production AI
Explore →

Service

When skills and the EU AI Act are the main gap

  • Training, AI Champions and Article 4 evidence
  • Governance alongside
  • AI Enablement & EU AI Act Readiness
Explore →

You are free to do none of these. The roadmap is yours, and your own team or another provider can carry it out.

Questions about the assessment

What is an AI maturity assessment?
A structured look at how ready your company is to use AI: strategy, use cases, data, AI engineering, skills, governance, AI security and the operating model. Each area is scored from 1 to 5, and the result is a prioritised roadmap of what to do first.
What is the difference between AI maturity and AI readiness?
Readiness asks whether you can start; maturity asks how far along you are. Our assessment covers both: it scores where you stand today and checks whether your most promising use case is ready to build, on your real data.
How long does it take, and who has to be involved?
Two to four weeks. We need a sponsor from management, 6 to 10 interviewees from management, IT, data and the business units, 10 to 30 staff for a short online survey, and someone who can give us read-only access to the data for the top use case.
Does it cover the EU AI Act?
Yes. We build an inventory of the AI systems and tools in use, assign each an EU AI Act risk class and your role as provider or deployer, and check AI literacy under Article 4, which has applied since February 2025. This is general information, not legal advice: your legal team keeps the final say.
Do you need access to our data?
Only for the data readiness check, and only read-only, in your environment, for the top use case. We sign a data processing agreement where personal data is involved. Nothing is copied out of your systems.
Is the works council involved?
We recommend it. The assessment scores the company, never individual employees, and the survey is anonymous. Involving the works council early makes later use cases faster to approve.
Do we have to buy anything afterwards?
No. The roadmap belongs to you. If you want, we can carry it out with you, as a programme, a single service or interim AI leadership, but your own team or another provider can do it just as well.
What does it cost?
A fixed price, agreed before we start, based on the size of your company and the number of business units in scope. The first 30-minute call is free.

Want to know where you stand?

Tell us what you already do with AI and what you want to decide. We will tell you honestly whether an assessment helps, and how large it needs to be.

Book a free 30-minute call

or email ai@prodata.ai